The Software Renewal Checklist: 5 Factors to Consider

The Software Renewal Checklist

In 2022, there's no need to prove how important is the way you present your product online, whether it's an app or a website.

That's why it is essential to choose the right software solution. Now companies start to provide custom solutions which means that all specific needs of your business will be considered. Software development companies such as don't have a single coding language or strategy.

They take into account every client's specificity and offer the most appropriate solution. And, of course, everything changes with time, so, the software also needs to be renewed at some point. What are the signs that indicate that your software should be changed? Let's discuss.

Why software renewal matter

Why software renewal matter

Decisions about software support, maintenance, and subscription renewals aren't some unnecessary things that may or may not improve your company's reputation and income. In fact, this is one of the most important business decisions about how to get the best possible value out of technology investments.

The right management of software renewal allows a company to be always up to date in every aspect. This, as a result, creates a positive reputation and attracts customers. Besides, such optimizations help to reduce internal overheads and make sure that all your investments pay off.

To help identify some new opportunities and maximize your software investments, we’ve identified 5 key factors that you need to consider when thinking about software renewal.

When to search for new software

Now that we mentioned the main reasons to renew software, it's time to list factors that indicate the right time for that.

1. Price changes

The first indicator that it’s time to search for a different tool is the price. If it has skyrocketed, it’s likely no longer in your company’s budget. If your organization has seen a shift in budget allocation and there is less available to be spent on software, it’s time to search for a comparable tool for a cheaper price.

But, of course, it's important to look for companies that are willing to make good work but on a short budget. You can check Coax Software since it's one of the software development companies that have a custom approach. And on the contrary, if your company has developed, maybe, it's better to invest in software and make it more appropriate for your organization.

2. The complexity of using a software

Once you've estimated your company's budget, are employees comfortable with the existing software option? If the tool has sat idle in your tech stack, then it's obvious that employees don't enjoy using it.

In this case, there is no reason to keep the old software. A more appropriate one will change the workflow and pay off.

3. Size of the company

Another aspect that should be considered in this regard is the number of seats that are mentioned in a contract. If there are odd seats, it's not a good choice for your agency. It's essential to use the tool that meets the needs of employees since it's the basis for successful cooperation.

Moreover, it's always possible to find a better tool, so, if you have certain doubts, don't hesitate to find more information on different types of software, and with the help of experts you'll find the right option.

4. Сompatibility with other tools

Сompatibility with other tools

Sometimes software can have overlapping features with another tool that is in active use at your company. It's also an indication that it's better to find another option that will work better for your situation.

5. Quality of software support

And, finally, the last sign which is quite important, too. If the support team of the software doesn't respond in time or has some other essential drawbacks, maybe, it's time to change the software and find another one with the support team that actually supports clients.

Or, if a SaaS app has recently experienced a data breach, it’s time to say goodbye.


When you renew your software, it's important to do so because it helps ensure that your software stays up-to-date and secure. It's easy to get stuck in a rut, especially when you've been using your software for a long time.

You get used to how it works, and it's not always easy to find other options that will work just as well. But if you're thinking about upgrading, consider these factors before making a decision:

  • Does your current software still meet your needs? If not, what changes do you need to make in order for it to work better?
  • Do you have any plans for expanding or improving your business in the near future? If so, does your current software have the functionality needed for those plans?
  • Does your organization have any specific preferences for their employees' computers (such as open source or proprietary operating systems)? If so, it might be worth looking into whether there are compatible options available.

There's a lot of pressure to keep up with the latest technology. But it's important to remember that not every software update is worth the hassle—and sometimes, it can be better to stick with what you know. That's why we've put together a list of signs that it's time to change your software:

  1. You're spending more time on tech support than actual work;
  2. Your employees are complaining about the system they use;
  3. You're constantly having to explain how things work in your company;
  4. You've tried using other systems but found them too complicated or costly.

We hope that our article helped you and we wish you to find the perfect solution for your needs!

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