Are you tired of paying for paper stamps when you print documents from your computer? Read on to discover ways you can maximize the use of free PDF stamps.
A Portable Document Format (PDF) is essential to your business. It allows you to share documents with customers, partners, suppliers, and other stakeholders. You can also use PDF for document storage, archiving, and retrieval.
Many companies have started using PDF stamps to enhance their business operations. These stamps allow you to add dates, custom messages, and messages for signing documents or the common ones used in a business setting.
Moreover, these are added on top of a PDF file. There are several free PDF stamps online, such as Foxit. You can watch this video to learn more:
Now, if you’re wondering how they work, how to maximize the use of free PDF stamps, and what are their benefits? Then, continue reading to find answers regarding PDF stamps.
What are PDF stamps
A PDF stamp is a digital security measure that adds text, images, logos, and other information to a PDF file and is a successful method to counter piracy. It helps users identify the original creator of the file.
You can add free PDF stamps to any type of document, including word files, spreadsheets, presentations, and even scanned images.
Using a PDF stamp will not affect your document’s functionality. However, if you want to ensure that no one changes or removes the stamp from your document, set the “Restrict Editing” option to “No Restriction.”
How do free PDF stamps work
When you upload a PDF file to cloud storage, the system automatically creates a link to the uploaded file. When someone clicks on this link, they are redirected to the page where the file resides. If the user has access to the file, they will see a message stating that there is a PDF stamp attached to the file.
To remove the stamp, the user must first open the file. Once opened, the user can click on the stamp icon to view the details about the stamp. From here, they can delete or leave the stamp intact.
How to use free PDF stamps effectively
As mentioned earlier, free PDF stamps are widely used by businesses today. After your free PDF editor download, you can enjoy its numerous benefits. Here are some ways you can use free PDF stamps effectively:
1. Protect intellectual property
Perhaps, the best reason to use free PDF stamps is to protect your intellectual property. You can add copyright notices to your documents so that others know you own the content. It also prevents unauthorized copying of your documents.
Nowadays, many people illegally copy and distribute copyrighted materials without permission. Copyright infringement has become a significant problem because of the ease of sharing and distributing information over social media platforms.
PDF editors can help you secure your documents with a PDF stamp, which allows you to enjoy legal protection against those who steal your ideas.
2. Add unique identifiers to your documents
Company documents are often shared between multiple people within the company. Using free PDF stamps, you can give each person their identifier so that everyone knows who created the document.
You can also use free PDF stamps to add unique identifiers to your documents. For instance, you can add a logo with a date stamp to your invoices. Or you could add an address label to your shipping labels.
3. Create custom messages that promote your brand
Another way to use a free PDF stamp is to create customized messages that add meaning to your documents. For example, you can add a note to your invoices stating that the payment was made for the purchase of XYZ products, a reminder to your team member timesheets, or a notice to your customers regarding a special promotion.
Free PDF stamps can also be used to promote your brand by adding a logo to your invoices, letters, and receipts. You can also customize your documents with a message that supports your brand. Or you could write something like, “Your order was processed on April 15th. Thank you for choosing our store!”
4. Make your documents more accessible
Another common use of free PDF stamps is to make your documents more accessible. For instance, if you have a folder full of documents, you can use free PDF stamps as bookmarks. This way, when you need to find a particular copy, you won’t have to search through all the folders and subfolders.
Free PDF stamps help you make your documents easier to locate by simply adding a search bar to your invoice template. When you send out invoices, you can enter keywords into the search bar to find all the relevant invoices.
5. Create a digital archive
Free PDF stamps can also be used to create a digital archive. For instance, if your company has been around for many years, you may want to start archiving old files. You can use free PDF stamps to mark the oldest version of each document and keep track of which file is the newest one.
6. Add company information
Another way to use free PDF stamps is to add company information to your documents. For example, you can add contact information such as a phone number, email address, or mailing address as a custom message. This way, your clients can easily identify the source of any document they receive from you.
You can also add your company’s name, slogan, and other essential facts. It will allow your clients to know what kind of company you are.
7. Keep track of changes
Finally, free PDF stamps can be used to track changes made to your documents in the form of annotations. For example, you can add a timestamp to your documents whenever you make changes. If you are working on several versions of the same document, you can use free PDF stamps as markers to show where each version differs from the previous ones.
Why should you use free PDF stamps
Free PDF stamps offer several advantages over traditional methods of adding watermarks to your PDF files. For instance:
- They are easy to apply: Unlike physical watermarks requiring special equipment, you simply need a computer and a printer to add a PDF stamp.
- They are available online for free: There are thousands of websites where you can download hundreds of different types of PDF stamps.
- They are customizable: With free PDF stamps, you can customize the font style, color, size, background image, and other aspects of the stamp.
- They are secure: Since PDF stamps are digitally embedded into a PDF file, they cannot be removed without damaging the original file.
Final thoughts
These are just a few tips on using free PDF stamps for your business. As long as you understand the limitations of free PDF stamps, you can take advantage of their various benefits.
